We’re looking for a proactive and detail-oriented Manager - Facilities & Administration to oversee and streamline all our administrative operations. From managing IT assets and vendor partnerships to ensuring smooth day-to-day functioning of the office, this role is critical in enabling a high-performing, efficient work environment.
About Inc42 Media
Inc42 is India’s #1 startup media & intelligence platform that informs, educates, and empowers startup & business leaders through its incisive reporting, insightful reports, curated events & communities, and industry-leading executive courses & programs.
Since launching in January 2015, and having risen to become the authoritative voice on India’s startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions, and told you what's happening deep inside some of the fastest-growing startups & industries alike. Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch, and other major outlets hundreds of times.
We also track over 50,000+ startups and provide market research and intelligence through our in-depth research reports, and we organize some of the most sought-after conferences and events for startups & business leaders across India.
In 2020, we introduced Inc42 Plus, our exclusive membership program tailored for startup & business leaders, amassing over 10,000 members in record time. Apart from our sharp reporting & insightful research, through Inc42 BrandLabs, we partner with enterprises & brands to help them create branded content & experiences and reach our audience of decision-makers.
What You Will Do
A. IT Asset & Procurement Management
Oversee the full lifecycle of IT assets — procurement, maintenance, tracking, and disposal.
Collaborate with vendors to secure favorable terms and manage vendor contracts and renewals.
Ensure cost-effective purchasing while aligning with organizational requirements.
Maintain a real-time inventory of IT equipment and office assets.
B. Travel & Expense Management
Plan and coordinate company travel arrangements, ensuring smooth execution and adherence to budgets.
Negotiate with hotels, airlines, and travel partners for optimal corporate deals.
Track travel expenses and prepare reports for finance and leadership review.
C. Office & Facilities Administration
Oversee daily office operations, ensuring the workspace is well-maintained, functional, and professional.
Supervise office support staff and ensure compliance with hygiene and safety standards.
Manage vendor relationships for utilities, supplies, and maintenance services.
Coordinate guest visits, in-office events, and front desk operations.
D. Cost & Resource Management
Monitor and manage office rentals, utility expenses, and contracts.
Identify opportunities to optimize costs and improve efficiency.
Maintain all administrative documentation, including agreements, invoices, and audit records.
Ensure timely procurement and efficient usage of office supplies and consumables.
Skills & Experiences
5–7 years of experience in office administration, hospitality, or event/facility management.
Strong experience in vendor management, procurement, and cost tracking.
Exposure to working with senior leadership and startup/founder teams is a plus.
Solid understanding of facility and asset management.
Strong communication and negotiation skills (English and Hindi).
Ability to manage multiple tasks efficiently and maintain attention to detail.
Financial acumen to track expenses and identify cost-saving opportunities.